Exhibitor Information

  • Each space will come with 8' pipe and drape, 2 - 3' side rails and an ID sign

  • Each space will come with 2 sets of 8' pipe and drape and an ID sign

  • Each space will come with 8' pipe and drape, 2 - 3' side rails and an ID sign

  • Each space will come with 8' pipe and drape, 2 - 3' side rails and an ID sign

  • Each space will come with 8' pipe and drape, 2 - 3' side rails and an ID sign

  • Each space will come with 8' pipe and drape, 2 - 3' side rails and an ID sign

  • Each space will come with 8' pipe and drape, 2 - 3' side rails and an ID sign

  • Each space will come with 8' pipe and drape, 2 - 3' side rails and an ID sign

  • Each space will come with 8' pipe and drape, 2 - 3' side rails and an ID sign

  • Booth comes with 8' backdrop, 2 - 3' side rails, ID sign, 1 - topped and skirted table (limited availability)

  • Booth comes with 8' backdrop, 2 - 3' side rails, ID sign, 1 - topped and skirted table (limited availability)

  • Booth comes with 8' backdrop, 2 - 3' side rails, ID sign, 2 - topped and skirted table (limited availability)

  • Only One Available:
    Sponsorship to include:
    20' x 20' Space - Location to be determined between Vendor and Management
    Topped and Skirted Tables - Max of 10
    Electrical Drop if needed
    Banner hanging in Rafters - banner to be provided by vendor
    Marketing Bundle:
    I-95 Digital Marquee - 3 (:10) spots per hour for 7 days leading up to the event. (**1008 total spots and estimated 123,000 average daily traffic)
    Social Media:
    5 Posts on Facebook and Instagram
    Email Marketing:
    Inclusion in one monthly newsletter
    Lobby Signage:
    1 - 24" x 36" poster displayed at the main entrance for 2 weeks leading up the the event (provided by vendor)
    Virginia Credit Union Stadium (Fredericksburg Nationals):
    Advertisement at the Games/Events 2 weeks leading up to the Event.

  • Only One Available:
    20x20 booth complete with Electrical, tables, chairs, up to 4 badges - location to be determined between Bag Sponsor and Show Management.
    Banner hanging in rafters above booth - banner to be provided by Bag Sponsor
    Bags provided by the sponsor - recommend 1000
    Marketing bundle:
    **Half Page Ad in Program Guide book
    Social Media: 1 post on facebook and instagram
    Email Marketing: Logo inclusion on Email blast to 25,000 people - numerous times

  • Two Available:
    10' x 20' Booth Space
    2 Topped and Skirted tables
    Electrical Drop
    Banner to be provided by vendor to hang from Rafters
    Logo to be included on Website and Social Media Platforms
    Signage in Front Lobby (24" x 36" Poster) at the main entrance for 2 weeks leading up to event.
    Shout Out in monthly newsletter

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By your clicking Submit, you are in agreement to all.

1. Vendors must be in place and ready for service (30) thirty minutes prior to doors opening.  If you arrive late, you MAY not be allowed to set-up and will not be issued a refund.  Local and interstate traffic conditions due to accidents and highway construction could cause delay so please plan accordingly.  

2. Events at the Fredericksburg Convention Center will be located indoors.  Events will be held rain or shine.

3. Vendors will NOT be accepted without full payment being made prior to the event.  Full payment is due on or before August 1st, 2024 prior to the event.  

4. No outside food or drink shall be permitted - there will be access to concessions for on site consumption as well as Boxed Lunches being offered by the Fredericksburg Convention Center. 

5. Security Officer will be on-site.

6.  The Fredericksburg Convention Center does not allow concealed firearms into the building.  There is no selling of firearms, swords and the like.

7. Vendor employees will be admitted into the show - they must have a show badge on at all times.  You must pick up your show badges when you check in at set up.  If you need additional badges, please contact the Exhibitor Services manager - you will be sent information when we get closer.   

8. During show hours all vendor vehicles must remain in the designated parking areas (side of the building) We like to have parking available in the front of the building to allow attendees easier access to the front doors.  

9. Booths must be staffed at-all-times.

10.  Vendors are only permitted to stay within their designated space.  Approaching customers in the aisles or calling out to customers for the purpose of soliciting businesses from the booth is not permitted nor tolerated.  

11. Displays must stay assembled and product must be available until the end of the show. Please NO packing up early.  Vendors who pack up early will be ineligible for all future events.

12. All Vendors are responsible for submitting their sales from the event when filing their end of the year taxes.    

13. A $50.00 returned check service charge will be assessed for each dishonored check the bank returns.

14. We reserve the right to remove/expel any applicant without refund.

15. This event is NON-REFUNDABLE - NO REFUNDS will be given.  

16.  This document constitutes your application, contract and invoice for the payment and use of exhibit space(s) for the 2024 Oak View Group LLC dba Fredericksburg Convention Center to be held at the Fredericksburg Convention Center, Fredericksburg, VA. 

17:  The event will be held on October 19-20th, 2024.  The Fredericksburg Convention Center at their own discretion can either accept or refuse the application upon review.  

18.  Spaces will be assigned at the discretion of the event organizer and will try to honor applicants requests but need to make sure the overall layout of the show has a good mix and feel for the vendors and attendees.  First Come, First Serve.  

19.  Space assignments will be made once application is reviewed, approved and accompanied with deposit.  

20.  NO REFUNDS.

21.  THERE IS NO PACKING UP EARLY.  IF YOU PACK UP BEFORE WE (THE SHOW PROMOTER) ANNOUNCES THE CLOSING OF THE SHOW - YOU WILL BE AUTOMATICALLY CHARGED $50.  

22.  A $50.00 returned check service charge will be assessed for each dishonored check the bank returns.

23. You agree to receive email correspondence from the event organizer for this and future events. If accepted, I/We agree to abide by the Fredericksburg Convention Center rules and regulations.  

Billing Information

  • Visa
  • Mastercard
  • American Express
  • Discover

Your card will not be charged. This is a pre-registration to reserve your spot until your payment is processed in the future. By completing this page, you agree that this payment information will be used to process your payment for the full amount at the proper time.

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