Exhibitor Information


  • Each space will be marked with chalk with a number which will be assigned to you and given out prior to the show move in date

  • Each space will be marked with chalk with a number which will be assigned to you and given out prior to the show move in date

  • Each space will be marked with chalk with a number which will be assigned to you and given out prior to the show move in date

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By your clicking Submit, you are in agreement to all.

All COVID-19 protocols and rules that are current at the time of our events will be observed.

1. Vendors must be in place and ready for service (30) thirty minutes prior to gate opening.  If you arrive late, you MAY not be allowed to set-up and will not be issued a refund.  Local and interstate traffic conditions due to accidents and highway construction could cause delay so please plan accordingly.  

2. Events at the Fredericksburg Convention Center will be located indoors.  Events will be held rain or shine.

3. Vendors will NOT be accepted without full payment being made prior to the event.  Full payment is due 30 days prior to the event.  

4. No pets are allowed on the premises unless it is a therapy dog.  No outside food or drink shall be permitted - there will be access to concessions for on site consumption as well as Boxed Lunches being offered by the Fredericksburg Expo Center. 

5. Local Law Enforcement will be on-site.

6.  The Fredericksburg Convention Center does not allow concealed firearms into the building.  There is no selling of firearms, swords and the like.

7. Vendor employees will be admitted into the show - they must have a show badge on at all times.  You must pick up your show badges when you check in at set up.  If you need additional badges, please contact the Exhibitor Services manager - you will be sent information when we get closer.   

8. During show hours all vendor vehicles must remain in the designated parking areas (side of the building) We like to have parking available in the front of the building to allow attendees easier access to the front doors.  

9. Booths must be staffed at-all-times.

10.  Vendors are only permitted to stay within their designated space.  Approaching customers in the aisles or calling out to customers for the purpose of soliciting businesses from the booth is not permitted nor tolerated.  

11. Displays must stay assembled and product must be available until the end of the show. Please NO packing up early.  Vendors who pack up early will be ineligible for all future events.

12. All Vendors are responsible for submitting their sales from the event when filing their end of the year taxes.    

13. A $50.00 returned check service charge will be assessed for each dishonored check the bank returns.

14. We reserve the right to remove/expel any applicant without refund.

15. This event is NON-REFUNDABLE - NO REFUNDS will be given.  

16.  This document constitutes your application, contract and invoice for the payment and use of exhibit space(s) for the 2024 Oak View Group LLC dba Fredericksburg Expo & Conference Center to be held at the Fredericksburg Expo Center, Fredericksburg, VA. 

17:  The event will be held on June 1st, 2024.  The Fredericksburg Convention Center at their own discretion can either accept or refuse the application upon review.  

18.  Spaces will be assigned at the discretion of the event organizer and will try to honor applicants requests but need to make sure the overall layout of the show has a good mix and feel for the vendors and attendees.  First Come, First Serve.  

19.  Space assignments will be made once application is reviewed, approved and accompanied with deposit.  

20.  NO REFUNDS.

21.  THERE IS NO PACKING UP EARLY.  IF YOU PACK UP BEFORE WE (THE SHOW PROMOTER) ANNOUNCES THE CLOSING OF THE SHOW - YOU WILL BE AUTOMATICALLY CHARGED $50.  

22.  A $50.00 returned check service charge will be assessed for each dishonored check the bank returns.

23. You agree to receive email correspondence from the event organizer for this and future events. If accepted, I/We agree to abide by the Fredericksburg Convention Center rules and regulations.  


Billing Information

  • Visa
  • Mastercard
  • American Express
  • Discover

Your card will not be charged. This is a pre-registration to reserve your spot until your payment is processed in the future. By completing this page, you agree that this payment information will be used to process your payment for the full amount at the proper time.

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